Are last weeks invoices already filed? Which invoice was the wrong batch delivered with? Which file did I save the minutes of the meeting in? Did somebody take the incoming invoice from the project file?

Questions like these are asked day after day and lead to an expensive and unproductive investigation. Lengthy, expensive and time-consuming procedures are a common experience despite modern office methods.

Your company lives from the sale of high-quality products and services. The necessary administration associated with your core business is hardly profitable but nevertheless inescapable. Stagnating markets force many companies to reduce operating costs. Or in some cases to reshape the administration departments in the profit centre which contributes to the growth of your organisation.

The long established process of optimising the workflow and reducing the costs to raise profits practised by industrial manufacturers is now finding its way into the office.

Avoid unnecessary paths and keep information at hand. 
More performance in the same time.

Those who work with processing documents and information need an electronic archive that is capable of putting ALL necessary documents in the logical files. The user can pull the required document out of this electronic archive and place it directly into his/her working environment to complete his/her tasks.

Paper bound documents (which are digitalised using a scanner) or electronically produced documents (e-mail, MS- Office, plans, delivery orders, invoices etc.) are placed in the centrally organised electronic archive and made available to the employee via the workstation, in the breakdown of virtual files. There are a host of advantages for your business when using the electronic file:

• ALL records and documents are grouped together on the screen ready to be accessed. 
  Time consuming searches in distant archives are a thing of the past with electronic archiving.
  

• ALL documents are only filed once. Unchecked document changes with conflicting evidence can be safely avoided.
  

• IMMEDIATE information recall using current automatic storage.
  File jams and unsorted pre-files lead to high investigative costs
  

• CORRECT filing and management of documents.
  Wrongly stored documents can usually not be found.
  Reproduction is normally time-consuming and costly.
  

• PROTECTION of business critical documents against manipulation or loss.
  More and more documents arrive at the company in electronic form and must be kept audit secure for financially and commercially legal reasons.
  

An ergonomic work place raises employee satisfaction and prevents mistakes from occurring.

Ergonomically arranged software products ensure that the necessary documents can be found quickly and displayed on the users screen. The best situation would be that the archive component is built into the existing ERP system so the employee can use the software solution as usual. Only new function buttons show that the existing software application can now display business documents.

Workflow – Optimal performance and quality in the daily business means that both customers and business partners are happy.

According to research the actual processing time of a business transaction is relatively short compared to the transport and idle time. Electronic workflow systems offer relief. Documents and information are automatically forwarded from work step to work step which has  a number of advantages.

• Faster processing time.

• Better adherence.

• An increase in the processing volume with the same number of employees.

• Relieving the employees of time-consuming investigation and control tasks.

• Optimal burden-sharing for the employees.

• Control over backlogged tasks.

• Improvement in quality in reversal processes.