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Only a very few businesses really understand all
the variables that must be taken
into account when making an
accurate ROI calculation,
especially all the current costs
which are extremely difficult to
ascertain. How many documents are
processed monthly. How long is the processing time? How laborious is the
filing and management of documents.
Therefore the exact analysis of
relevant factors is crucial for
comparison figures that approve an
amortization calculation. The
savings cannot be calculated when
the effective costs are unknown.
It is clear at a very early stage
whether a project is worth its
weight in gold. The consideration
of five simple points can indicate
if a DMS/Workflow project really
pays off.
Softfacts:
oportunity costs
Not only savings on cost should be assessed in
the analysis phase. The advantages
are far more important than the
preventible costs. Advantages such
as better process transparency,
shorter cycles or higher quality
in the processing as well as
opportunity costs are difficult to
quantify. These are the factors
that yield a true profit. Finally
there is still the question how
these newly gained personnel
resources can be converted into
added value.
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Distribution: So that more employees can profit from the technology.
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Replication: The more the technology is used.
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Costs: The more costly the assignment the
bigger the profit gained due
to the automisation and
standardization.
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Recycling:
The more the captured
information can be recycled
the bigger the Return on
Investment.
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Collaboration:
The better the communication
possibilities for the
employees due to the planned
investment.
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